Our Complaints Procedure
If you have a concern or a complaint in respect of our service, our bill or any other matter, please contact us as soon as you are aware of the problem so this can be addressed. The firm’s complaints director is Nazira Alimahomed. The address to write to is PA Todd & Company, Fara House, 378 East Park Road, Leicester, LE5 5AY. The email address is firstname.lastname@example.org
What will happen next?
- We will send you a letter acknowledging receipt of your complaint within 2 working days of our receiving the complaint, enclosing a copy of this procedure. If you require a specific format then please contact Nazira Alimahomed and advise her of your specific requirements.
- We will then investigate your complaint. This will normally involve passing your complaint to our client care director, Nazira Alimahomed, who will review your matter file and speak to the member of staff who acted for you.
- Nazira Alimahomed will then invite you to a meeting to discuss and, it is hoped, resolve your complaint. He will do this within 14 days of sending you the acknowledgement letter.
- Within three days of the meeting, Nazira Alimhomed will write to you to confirm what took place and any solutions he has agreed with you.
- If you do not want a meeting or it is not possible, Nazira Alimahomed will send you a detailed written reply to your complaint, including his suggestions for resolving the matter, within 21 days of sending you the acknowledgement letter.
- At this stage, if you are still not satisfied, you should contact us again to explain why you remain unhappy with our response and we will review your comments. Depending on the matter we may at this stage arrange for another director to review the decision.
- We will write to you within 14 days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
- In the event we are unable to address your concern’s here at the firm you may complain to the Legal Ombudsman directly. Ordinarily, you can ask the Legal Ombudsman to look at your complaint if it meets all three of the conditions below:
- The problem or when you found out about it, happened after 5 October 2010; and
- You are referring your complaint to the Legal Ombudsman within either of the following:
- Six years of the problem happening; or
- Three years from when you found out about it; and
- You are referring your complaint to us within six months of your service provider’s final response.
- Anyone making a complaint to the Legal Ombudsman must be:
- An individual;
- An enterprise with less than ten staff or with a balance sheet of less than 2 million Euros as defined by the European Recommendation 2003/361/EC of 6 May 2003;
- A club, association or society with an annual income of less than £1 million;
- A charity with an annual income less than £1 million;
- A trustee of a trust with a net asset value of less than £1 million;
- A personal representative or the residuary beneficiaries of an estate where a person with a complaint died before referring their compliant to the Legal Ombudsman.
- If you do not fall into the list of above complainants then the only option open to you is to seek redress through the firm’s Complaints Handling Procedure or by mediation, arbitration or by action through the Courts.
- Contact details for the Legal Ombudsman are:
Address: PO Box 6806, Wolverhampton, WV1 9WJ.
Telephone: 0300 555 0333
- If you need information in another language, large print, Braille or on audio CD please call our team on 0121 245 3071 or email email@example.com. You can find out more about our accessibility here.
- The Department for Business, Innovation and Skills has confirmed that the following Alternative Dispute Resolution (ADR) entities are currently available to deal with disputes in the legal services sector: Ombudsman Services, ProMediate and Small Claims Mediation in the event you wish to engage in mediation concerning your complaint. However, we are not agreeable to enter into ADR mediation until the Legal Ombudsman have been approved as an ADR provider. Nazira Alimahomed has overall responsibility for handling complaints and carries out an analysis of complaints annually. All practices are obliged to make a copy of their complaints procedure available on request. A copy of this procedure is located in the appendix to this manual. The existence of the procedure is referred to in the practice’s client care letter and the full complaint procedure will be supplied on request to the client.